Resale
"If your association can see your backyard from space, you should probably be able to see association documents before you buy your home." — John Oliver HOA Segment | April 2023
DON'T GUESS! Buying a home in a common interest community (condo, co-op, townhome, single family, attached, detached, etc.) should not be a gamble. Purchasers should be prepared to perform appropriate due diligence and invest the time and money required BEFORE making a real property investment.
BUYER BEWARE: Your realtor may have years of experience, but probably lacks a deep understanding of the benefits, challenges and risks of community association ownership. Proper due diligence can help you avoid a $100,000+ special assessment. Got Reserve Judgement? Not sure? Get a resale review!
Good Reads
Washington State Resale Certificate Requirements
| Requirement |
|---|
| Washington State Resale Certificate Checklist Resale Disclosure Requirement Statutory Language |
| Updated 09/24/26 to reflect RCW 64.90.640 as amended 06/11/26 |
| No resale certificate is required when a public offering statement must be delivered, when the sale is exempt under RCW 64.90.600(2), or when the buyer has expressly waived it because it is unavailable (RCW 64.90.600(4)). |
| Association Documents |
| ***Unique to WUCIOA (RCW 64.90) |
| 2026 Every category not provided must be marked "NONE" or "RECORDS UNAVAILABLE" |
| (a) Statement disclosing any right of first refusal or other restraint on the free alienability of the Unit contained in the declaration |
| (c) Statement current to within 45 days of any assessments against any Unit that are 30+ days past due |
| (d) Statement current to within 45 days of any monetary obligation of the association 30+ days past due |
| (e) Statement of any other fees payable to the association by Unit owners; |
| (f) Statement of ANY expenditure or anticipated repair or replacement cost reasonably anticipated to be in excess of five percent (5%) of the association's board-approved annual budget, regardless of whether Unit owners are entitled to approve such cost |
| (g) Statement indicating if the association has a reserve study prepared in accordance with RCW 64.90.545 and 64.90.550; |
| (h) 2026 Annual financial statement + the most recent financial audit report available |
| (i) Most recent balance sheet and revenue and expense statement, if any |
| (j) Current operating budget |
| (k) Statement of any unsatisfied judgments against the association + status of legal actions in which the association is a party or a claimant as defined in RCW 64.50.010; |
| (l) Statement describing the association's insurance coverage(s) + contact information for the association's insurance broker or agent; |
| (n) Statement of the number of Units, if any, still owned by the declarant + whether the declarant has transferred control of the association to the Unit owners and the date of such transfer; |
| (p) Statement of the remaining term of any leasehold estate affecting the common interest community and the provisions governing any extension or renewal of the leasehold estate |
| (q) Statement of any restrictions in the declaration affecting the amount that may be received by a Unit owner upon sale |
| (s) Statement describing any pending sale or encumbrance of common elements; |
| (t) Statement disclosing the effect on the Unit to be conveyed of any restrictions on the owner's right to use or occupy the Unit including a restriction on a lease or other rental of the Unit; |
| (u) 2026 A copy of all the association's governing documents (articles of incorporation, bylaws, declaration, rules and regulations, and all policies, procedures and resolutions approved by the board that are currently in effect), the minutes of board meetings and association meetings, except for any information exempt from disclosure under RCW 64.90.495(3), for the last 12 months, the most current reserve study for the association, and any other information reasonably requested by mortgagees of prospective purchasers of Units. Information requested generally by the federal national mortgage association, the federal home loan bank board, the government national mortgage association, the veterans administration, or the department of housing and urban development is deemed reasonable if the information is reasonably available to the association; |
| (v) Statement whether the Units or common elements of the common interest community are covered by a qualified warranty under chapter 64.35 RCW and a history of claims known to the association as having been made under any such warranty |
| (w) A description of any age-related occupancy restrictions affecting the common interest community; |
| Association + Unit-Specific Documents |
| (o) Statement as to whether the board has received notice from a governmental agency of any violation of environmental, health, or building codes with respect to the seller's Unit, the limited common elements allocated to that Unit, or any other portion of the common interest community that has not been cured; |
| (x) Statement describing any requirements related to electric vehicle charging stations located in the Unit or the limited common elements allocated to the Unit, including application status, insurance information, maintenance responsibilities, and any associated costs; |
| (y) If the association does not have a reserve study prepared in accordance with RCW 64.90.545 and 64.90.550 or its governing documents, the statutory disclosure that the lack of a current reserve study poses risks to the purchaser; |
| (z) A notice in conspicuous type that the Unit is in a common interest community and subject to its governing documents, assessments, and the association's lien, in the form set by statute; |
| Unit-Specific Documents |
| (b) With respect to the Unit being sold, a statement of the amount of any assessment currently due, any delinquent assessments, and any special assessments that have been levied and have not been paid even though not yet due; |
| (m) Statement as to whether the board has given or received notice in a record that any existing uses, occupancies, alterations, or improvements in or to the seller's Unit or to the limited common elements allocated to the Unit violate any provision of the governing documents; |
| Cooperative + Unit-Specific Documents |
| (r) In a cooperative, an accountant's statement, if any was prepared, as to the deductibility for federal income tax purposes by the Unit owner of real estate taxes and interest paid by the association; |
| Buyer Protections |
| (3)(a) 2026 The purchaser is not liable for unpaid assessments or fees above the amount in the certificate, or for governing-document violations from alterations to the Unit that the association should reasonably have known of but did not identify in the certificate. |
| (3)(b) 2026 If the resale certificate arrives five business days or less before the contract is signed, the purchaser may cancel by notice no later than the fifth business day after receiving it. If it arrives less than five business days before closing, the purchaser may extend closing to up to five business days after receipt. |
| (4) 2026 An authorized agent that charges a fee is responsible for timely delivery and reasonable care in preparing the certificate. A Unit owner may sue the association or the agent over fees, timeliness, or preparation; the court may award attorneys' fees and costs to the prevailing party. |
|
Resale certificate fees are capped at $275 by Washington state statute. Additional fees are invalid / illegal.
RCW 64.34.425 – Resale of Unit & Related RCW 64.90.640
- The association, within 10 days after a request by a unit owner, and subject to payment of any fee imposed pursuant to RCW 64.34.304(1)(l), shall furnish a resale certificate signed by an officer or authorized agent of the association and containing the information necessary to enable the unit owner to comply with this section.
- For the purposes of this chapter, a reasonable charge for the preparation of a resale certificate may not exceed $275.
- The association may charge a unit owner a nominal fee [$100 under RCW 64.90.640(2)(b); RCW 64.34.425 sets no amount] for updating a resale certificate within six months of the unit owner's request.
- The unit owner shall also sign the certificate but the unit owner is not liable to the purchaser for any erroneous information provided by the association and included in the certificate unless and to the extent the unit owner had actual knowledge thereof.
2026 RCW 64.90.640(2)(b): the $275 maximum covers the direct costs of copying and providing the information. No extra charge for documents already on an owner website, portal, or app. Updating a certificate within six months of the owner's previous request: $100 maximum.
2026 RCW 64.90.640(2)(c): the association may not require a Unit owner to contract with or open an account with a third party to pay for or receive the resale certificate.
WUCIOA (RCW 64.90) allows for periodic inflationary adjustments to the $275 maximum. RCW 64.34 does not.
- Your Association is ultimately responsible to comply with statutory resale requirements.
- RCW 64.34.010 applies resale requirements from RCW 64.34.425 to all condominiums created before 1990 (i.e. RCW 64.32).
"Transfer Fees" Are Loosely Regulated
Unlike resale certificates, and as is true for most states, there are no specific protections with regard to the amounts that can be charged to buyers and sellers for "transfer fees" imposed by a management company or other third party such as a title company. Other states have similar provisions such as Florida FRS 718.112(2)(k), Indiana IC 32-21-14, Montana 70-17-212, New York RPP Article 15, and Texas TPC 5.202. RCW 64.60 is Washington State's Private Transfer Fee Obligation Act.
Washington
Washington State RCW 64.60.010
(1) "Association" means: An association of apartment owners as defined in RCW 64.32.010; a unit owners' association as defined in RCW 64.34.020; a homeowners' association as defined in RCW 64.38.010; a corporation organized pursuant to chapter 24.06 RCW for the purpose of owning real estate under a cooperative ownership plan; or a nonprofit or cooperative membership organization composed exclusively of owners of mobile homes, manufactured housing, timeshares, camping resort interests, or other interests in real property that is responsible for the maintenance, improvements, services, or expenses related to real property that is owned, used, or enjoyed in common by the members. [notably missing RCW 64.90 and 24.03A]
(2) "Payee" means the person or entity who claims the right to receive or collect a private transfer fee payable under a private transfer fee obligation. A payee may or may not have a pecuniary interest in the private transfer fee obligation.
(3) "Private transfer fee" means a fee or charge payable upon the transfer of an interest in real property, or payable for the right to make or accept such transfer, regardless of whether the fee or charge is a fixed amount or is determined as a percentage of the value of the real property, the purchase price, or other consideration given for the transfer.
(a) Any consideration payable by the grantee to the grantor for the interest in real property being transferred, including any subsequent additional consideration for the real property payable by the grantee based upon any subsequent appreciation, development, or sale of the real property, if such additional consideration is payable on a one-time basis only and the obligation to make such payment does not bind successors in title to the real property;
(b) Any commission payable to a licensed real estate broker for services rendered in connection with the transfer of real property pursuant to an agreement between the broker and the grantor or the grantee including, but not limited to, any subsequent additional commission for that transfer payable by the grantor or the grantee based upon any subsequent appreciation, development, or sale of the property;
(c) Any interest, charges, fees, or other amounts payable by a borrower to a lender pursuant to a loan secured by a mortgage against real property including, but not limited to, any fee payable to the lender for consenting to an assumption of the loan or a transfer of the real property subject to the mortgage, any fees or charges payable to the lender for estoppel letters or certificates, and any shared appreciation interest, profit participation, or other consideration, and payable to the lender in connection with the loan;
(d) Any rent, reimbursement, charge, fee, or other amount payable by a lessee or licensee to a lessor or licensor under a lease or license including, but not limited to, any fee payable to the lessor or licensor for consenting to an assignment, subletting, encumbrance, or transfer of the lease or license;
(e) Any consideration payable to the holder of an option to purchase an interest in real property or the holder of a right of first refusal or first offer to purchase an interest in real property for waiving, releasing, or not exercising the option or right upon the transfer of the real property to another person;
(f) Any tax, fee, charge, assessment, fine, or other amount payable to or imposed by a governmental authority;
(g) Any assessment, fee, charge, fine, dues, or other amount payable to an association pursuant to chapter 64.32, 64.34, or 64.38 RCW, payable by a purchaser of a camping resort contract, as defined in RCW 19.105.300, or a timeshare, as defined in RCW 64.36.010, or payable pursuant to a recorded servitude encumbering the real property being transferred, as long as no portion of the fee is required to be passed through or paid to a third party; [notably missing RCW 64.90]
(h) Any fee payable, upon a transfer, to an organization qualified under section 501(c)(3) or 501(c)(4) of the internal revenue code of 1986, if the sole purpose of such organization is to support cultural, educational, charitable, recreational, conservation, or similar activities benefiting the real property being transferred and the fee is used exclusively to fund such activities;
(i) Any fee, charge, assessment, dues, fine, contribution, or other amount pertaining solely to the purchase or transfer of a club membership relating to real property owned by the member including, but not limited to, any amount determined by reference to the value, purchase price, or other consideration given for the transfer of the real property;
(4) "Private transfer fee obligation" means an obligation arising under a declaration or covenant recorded against the title to real property, or under any other contractual agreement or promise, recorded or not, that requires or purports to require the payment of a private transfer fee upon a subsequent transfer of an interest in the real property.
(5) "Transfer" means the sale, gift, grant, conveyance, lease, license, assignment, inheritance, or other act resulting in a transfer of ownership interest in real property located in this state.
RCW 64.60.020
(1) A private transfer fee obligation recorded or entered into in this state on or after April 13, 2011, does not run with the title to real property and is not binding on or enforceable at law or in equity against any subsequent owner, purchaser, or mortgagee or holder of any interest in real property as an equitable servitude or otherwise. Any private transfer fee obligation that is recorded or entered into in this state on or after April 13, 2011, is void and unenforceable.
(2) A private transfer fee obligation recorded or entered into in this state before April 13, 2011, is NOT presumed valid and enforceable. Any such private transfer fee obligation must be interpreted and enforced according to principles of applicable real estate, servitude contract, and other law including, without limitation, restraints on alienation, the rule against perpetuities, the touch and concern doctrine, and the requirement for covenants to run with the land, as well as fraud, misrepresentation, violation of public policy, or another invalidating cause.
Florida
FL 718.112(2)(k) — Transfer fees. An association may not charge a fee in connection with the sale, mortgage, lease, sublease, or other transfer of a unit unless the association is required to approve such transfer and a fee for such approval is provided for in the declaration, articles, or bylaws.
Any such fee may be preset but may not exceed $150 per applicant. For the purpose of calculating the fee, spouses or a parent or parents and any dependent children are considered one applicant. However, if the lease or sublease is a renewal of a lease or sublease with the same lessee or sublessee, a charge may not be made. Such fees must be adjusted every 5 years in an amount equal to the total of the annual increases occurring in the Consumer Price Index for All Urban Consumers, U.S. City Average, All Items during that 5-year period. The Department of Business and Professional Regulation shall periodically calculate the fees, rounded to the nearest dollar, and publish the amounts, as adjusted, on its website. The foregoing notwithstanding, if the authority to do so appears in the declaration, articles, or bylaws, an association may require that a prospective lessee place a security deposit, in an amount not to exceed the equivalent of 1 month’s rent, into an escrow account maintained by the association. The security deposit shall protect against damages to the common elements or association property. Payment of interest, claims against the deposit, refunds, and disputes under this paragraph shall be handled in the same fashion as provided in part II of chapter 83.
California
California Civil Code 4575 sets the state apart by imposing actual cost limits:
Except as provided in Section 4580, neither an association nor a community service organization or similar entity may impose or collect any assessment, penalty, or fee in connection with a transfer of title or any other interest except for the following:
(a) An amount not to exceed the association’s actual costs to change its records and (b) An amount authorized by Section 4530.
In the News
Fees, Fees and More Fees...
The Washington State legislature was decisive when it increased the maximum resale certificate fee from $150 to $275 via SB 5224 which became effective July 24, 2011. There is no ambiguity: $275 is intended to include all costs to provide a resale certificate. Despite unambiguous statutory requirements, many management companies charge owners fees in excess of $275:
- fees for "processing" ($20 to $50)
- fees for "rush processing" (generally over $100)
- fees for meeting minutes
- RCW 64.90.640 requires 12 months of meeting minutes, but RCW 64.34.425 is less precise:
- (q) A copy of the declaration, the bylaws, the rules or regulations of the association, the association's current reserve study, if any, and any other information reasonably requested by mortgagees of prospective purchasers of units.
Your association's management contract likely includes language about handling unit resale and transfer of ownership without disclosing a fee schedule for resale certificates. Here's an example:
We may process Resale Certificates, as applicable to the Association, as well as certain financial forms and questionnaires necessary to complete loan packages for prospective purchasers. Such costs shall be assessed to the Owner or Buyer as appropriate and shall not constitute a charge to the Association.
RCW 64.34.304(1)(l) - Unit Owners' Association - Powers
- (l) The association may impose and collect reasonable charges for the preparation and recording of amendments to the declaration, resale certificates required by RCW 64.34.425, and statements of unpaid assessments;
The Illinois Supreme Court decision in Channon v. Westward Management proves that upholding limits on fees charged to sellers, even when the statutes cap such fees, is harder said than done.
As an example, California, Illinois, Texas and Washington State all have different statutes requiring sellers to furnish resale certificates to potential purchasers. A key difference is that TX in 207.003(c) (but not in 82.157) and WA limit absolute resale fees to sellers, whereas CA Civil Code and the ILCS require "reasonable" fees. There are obvious statutory similarities related to legislative intent and whether "protections" are primarily intended to only purchasers or to both purchasers and sellers.
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